We are looking for an Administrative Assistant who can help manage office tasks efficiently, and who feels comfortable being a member of our small team. The ability to work independently, multi-task, meet deadlines, and take creative initiative in this growing company, are essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities and duties

  • Answer incoming calls and emails, prepare correspondence, and assume other receptionist duties when needed
  • Assume responsibility for maintenance of office equipment
  • Maintain tidiness around the office, keep inventory of supplies and order as required
  • Conduct general business errands
  • Issue invoices and make regular bookkeeping entries
  • Provide support to billing and payment processes internally and externally
  • Events coordination
  • Provide administrative support to clinicians
  • Proof-read reports and documents
  • Prioritize and multi-task to meet various deadlines
  • Work independently and collaboratively within a support service team to ensure high standards of service provision
  • Assist with ongoing projects


  • Experience in an administrative capacity
  • Bachelor’s degree or other post-secondary education preferred
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner


  • Time: 20 hours per week, 3-5 days per week
  • Compensation: $15-18 per hour depending on experience and qualifications
  • Commitment: 3 month temporary independent contract with long term potential
  • Location: Comox, BC
  • Start Date: As soon as possible

About Us

We are Brainigo Brain Fitness, a holistic wellness center that nurtures inner peace, brain health and natural beauty from within. Our brain-changing treatments improve sleep quality, relieve anxiety, stop panic attacks, improve energy and skin health, and speed recovery from trauma and concussion. Clients experience wonderfully deep relaxation during our treatment sessions, and we promote healthy lifestyles with coaching, natural supplements and stress-reducing products and technologies.


  • Email resume to: tom@brainigo.com. Only those applicants selected for an interview will be contacted.
  • Brainigo Brain Fitness Center: www.brainigo.com